Property Management Software in Madinah

Property Management Software in Madinah through RealMake covers the whole tenancy: applications, Ejar contracts, move-in records, rent by mada, debit or cheque, renewals and a deposit settled fairly when the tenant leaves.

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Property Management Software in Madinah from move-in to move-out

200+ Real Estate Teams

What you get

Move-in photos and notes linked to the deposit
Move-out record shown beside the move-in record
Each deduction carries a written reason

Property Management Software in Madinah from move-in to move-out

Rental homes in Madinah range from family apartments in Al Khalidiyah and Quba to newer units around Knowledge Economic City. Families often stay for years, so the moment that matters most is the move-out, when the deposit has to be settled. Disputes start when nobody can prove the condition of the flat at move-in. RealMake records that condition with photos and notes on the day the keys change hands, and links them to the deposit. When the tenant leaves, the move-out record sits beside the move-in record, and every deduction has a clear, written reason.

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Tenancy tools for Madinah landlords

Everything between the first viewing and the final settlement

Viewing slots

Staff book viewings for vacant flats in Al Uyun or Al Aziziyah and record which applicants came and what they thought.

Applicant file

Identity, income and family details are collected once and reused when the same tenant renews or moves to another unit.

Signed contract

The lease is drafted from a template, signed, and its Ejar number entered before the rent schedule is activated.

Move-in record

Condition notes, meter readings at handover and photos of each room are saved against the lease on the day keys are given.

Rent collection

Payments by mada, direct debit or cheque are matched to instalments, and receipts go to the tenant automatically.

Tenant portal

Tenants see their contract, payments and receipts online and can upload renewal documents without visiting the office.

Renewal check

Ninety days before expiry, the lease is flagged so the landlord can decide on renewal well before the notice deadline.

Move-out record

The handback is recorded with the same checklist used at move-in, so changes in condition are easy to compare.

Deposit settlement

Deductions are listed against the move-out notes and the balance is refunded, with the tenant able to see each line.

Deposit settlements tenants can follow

A fair deposit settlement starts on the first day of the tenancy. RealMake asks staff to complete the same checklist at move-in and at move-out, room by room, with photos. When the tenant hands back the keys, the two records appear side by side. Any deduction must point to a line on the checklist. The tenant receives the settlement in the portal, with the reason for each amount, and the refund is recorded against the original deposit.

Same checklist used at move-in and move-out
Photos stored room by room with dates
Each deduction tied to a checklist line
Refund recorded against the original deposit

See the checklist →

Bringing Madinah tenancies onto RealMake

Six steps, with training in Jeddah, Riyadh or online

Tenancy review

We study your current leases, deposits held and the way move-ins are recorded today.

Checklist design

Move-in and move-out checklists are written to match the unit types you let.

Records import

Active tenants, deposits and cheques are loaded and their balances agreed with you.

Team training

Sessions are held in Jeddah, Riyadh or online for leasing and accounts staff.

Pilot building

One building runs fully in RealMake first, from rent collection to a move-out.

Remote help

Support from Bengaluru continues during the hours that overlap the Saudi week.

Leases and rent in Madinah

Leasing in Madinah follows the national framework under REGA. Landlords register residential and commercial leases on Ejar, and since 25 September 2025 leases renew automatically across the Kingdom unless either party gives notice at least 60 days before expiry. For long-staying families, that means a lease can roll on for years, so RealMake keeps every renewal, deposit and payment on one history. VAT in Saudi Arabia is 15%, and the software applies the treatment your tax advisor sets for each lease. Invoices and receipts carry the Arabic fields ZATCA requires, and FATOORA wave 25 businesses must integrate by 1 February 2027.

Ejar number entered before rent schedules start

Automatic renewals kept on one tenancy history

Notice deadline flagged 60 days before expiry

Receipts with the Arabic fields ZATCA requires

Why Madinah landlords use RealMake

RealMake follows a tenancy from the first viewing to the last refund. Symake has delivered 200+ projects, trains Madinah teams in Jeddah, Riyadh or online, and supports them remotely once the system is in daily use.

✓ Move-in and move-out checklists

✓ Photos stored with each lease

✓ Deposits settled line by line

✓ Tenant portal for receipts

✓ mada, debit and cheque payments

✓ Renewal flags well before expiry

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Built for Real Estate

Settle Madinah deposits without disputes

Show us one of your move-out cases and we will rebuild it in RealMake, from the move-in photos to the refund.

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Frequently Asked Questions

Where are training sessions held for Madinah landlords?

Training for Madinah teams runs in Jeddah, Riyadh or online. Symake consultants fly in from Bengaluru for in-person sessions, and support after go-live is handled remotely.

Can RealMake record meter readings at move-in in Madinah?

Yes. The move-in checklist includes fields for meter readings at handover, alongside room-by-room notes and photos, so the figures are on file when the tenant leaves.

How do tenants see their deposit settlement?

The settlement appears in the tenant portal with each deduction, the checklist line it refers to and the balance refunded. Tenants can raise a query on any line.

We have families who have rented from us for years. Can their history be kept?

Yes. Each tenant has one history covering every lease, renewal, payment and deposit. A family that moves to another of your units keeps the same record.

Does RealMake flag renewals before the 60-day notice deadline?

Yes. Leases are flagged ninety days before expiry by default, and the last notice date is shown on the lease, so decisions are made in good time.

Can we let units near Knowledge Economic City on different terms?

Yes. Each building or unit type can have its own template, payment frequency and deposit rule, so newer units can follow different terms from older ones.

Can a tenant upload renewal documents online?

Yes. The portal lets tenants upload updated ID, income letters and other documents. Staff review them on screen and attach them to the renewed lease.

Is support available on Saudi working days?

Yes. Support runs from Bengaluru during hours that overlap most of the Saudi working day, Sunday to Thursday, and urgent issues are handled by email or call.