Real Estate ERP in Jeddah

Real Estate ERP in Jeddah for developers who build through many contractors. RealMake ERP tracks subcontracts, advances, retention, variations and imported materials against each project budget, so cost to complete is known before the next payment run.

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Real Estate ERP in Jeddah, from Al Hamra to Obhur

200+ Real Estate Teams

What you get

Landed cost from Jeddah Islamic Port per phase
Subcontract ledger with advance and retention
Variations approved before they reach payables

Real Estate ERP in Jeddah, from Al Hamra to Obhur

Jeddah projects tend to pass through many hands. A family-owned developer might run a residential tower in Al Hamra, a villa compound in Obhur and a refurbishment near Al Balad at once, with a main contractor on one site and a dozen direct subcontractors on another. Finishes and fittings often arrive through Jeddah Islamic Port, so shipping, customs and clearing charges must land on the right project. RealMake ERP books those landed costs to the receiving phase and holds each subcontract with its advance, retention and approved variations. When the owner asks how much is still owed on a site, the answer comes from the contract ledger, not a quantity surveyor's spreadsheet.

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Where contractor money is tracked

Nine records a Jeddah project accountant opens daily

Subcontract ledger

Each subcontract shows its value, approved variations, approved to date, paid to date and the balance still to certify.

Advance payments

Record mobilization advances against the guarantee received and recover them from certificates at the agreed rate.

Retention release

Hold retention per certificate and release half or all of it when completion or the defects period ends.

Variation orders

Log requested, priced and approved variations so the revised contract sum and budget move only after sign-off.

Landed cost

Add shipping, duty and clearing charges to imported finishes and spread them over the phases that use them.

Vendor bills

Match supplier invoices to purchase orders and receipts, and hold any bill that exceeds the ordered quantity or price.

Payment runs

Group approved bills and certificates by due date and bank account, then export a payment file for release.

Bank reconciliation

Import statements for every project account and clear payments, receipts and charges against posted entries.

Owner approvals

Send large payments and budget transfers to family directors for approval on their phones before release.

Contract balances you can trust in Jeddah

On a busy Jeddah site, certificates, variations and back-charges pile up faster than a spreadsheet can follow. RealMake ERP keeps one running balance per subcontract. A variation raises the contract sum only after approval, each certificate deducts its share of advance and retention, and back-charges for damage or rework reduce the next payment. Finance and the project team look at the same figure, so disputes start from facts.

One running balance per subcontract
Back-charges netted from the next payment
Retention held and released by rule
Variations locked until approved

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How a Jeddah back office goes live

Workshops in Jeddah, build and testing in Bengaluru

Contract review

We collect every live subcontract, advance and retention balance in a Jeddah workshop.

Cost codes

Budget lines are agreed per phase so contract, purchase and bill all share one code.

Setup

RealMake ERP is configured in Bengaluru, with weekly online reviews for your finance lead.

Migration

Open contracts, unpaid certificates and supplier balances are loaded and checked against your books.

Site training

Consultants fly in to train quantity surveyors, buyers and accountants in English.

Go-live

The first project switches over, then the rest, with remote help during Saudi working hours.

A property back office for Jeddah

Jeddah developers file VAT at 15% with ZATCA and must meet FATOORA phase 2: UBL XML invoices with a cryptographic stamp and QR code, real-time clearance for B2B invoices and reporting of simplified invoices within 24 hours. Wave 25 brings in businesses whose VAT-subject revenue topped SAR 187,500 in any year from 2022 to 2025, with integration due by 1 February 2027. RealMake prints the Arabic fields required on tax invoices and receipts. Input VAT on subcontractor and supplier bills is captured per project, and RealMake applies the VAT treatment your tax advisor sets for each unit type.

Input VAT on contractor bills captured per project

Arabic fields on every tax invoice and receipt

B2B clearance and simplified invoice reporting

Unit-type VAT treatment set by your advisor

Built for Jeddah contracts, budgets and books

Symake works from Bengaluru and has delivered 200+ projects. Consultants travel to Jeddah for workshops, training and go-live, and day-to-day support is remote during the Saudi working day.

✓ Subcontract and variation ledgers

✓ Advance recovery on each certificate

✓ Landed cost for imported finishes

✓ Budget checks before purchase orders

✓ English training on your own data

✓ Opening balances moved and reconciled

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Built for Jeddah contracts, budgets and books

Built for Real Estate

Get your Jeddah contract ledgers in order

Share one live subcontract and its certificates, and we will rebuild it in RealMake ERP for your team to test.

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Frequently Asked Questions

How does the ERP handle retention on Jeddah subcontracts?

Retention is deducted from each certificate at the contract rate and held in a liability account per subcontract. You release part at completion and the rest after the defects period, with each release approved.

Can imported finishes carry shipping and customs costs?

Yes. Shipping, duty and clearing charges for goods landed at Jeddah Islamic Port are added to the shipment and spread over the phases that receive it, so unit cost reflects the full price.

What stops a variation being paid before it is approved?

A variation stays in draft until the approver signs it. Only then does the contract sum change, and only then can a certificate include the extra work.

Do family directors have to sign in to approve payments?

Directors receive approval requests on their phones and can approve or reject with a comment. Limits are set by amount, project and payment type.

How does RealMake treat VAT on different unit types?

RealMake applies whatever VAT treatment your tax advisor sets for each unit type. The rule is stored on the unit type, so invoices and returns follow it without manual edits.

Can our quantity surveyors work from the site?

Yes. The ERP runs in a browser, so surveyors can enter measured work and certificates on site while finance reviews them from the head office.

Is Symake based in Jeddah?

No. Symake has no office in the GCC. The team works from Bengaluru, flies consultants to Jeddah for workshops, training and go-live, and supports you remotely afterwards.

What if our current accounts are in an older package?

We export balances, open contracts and supplier ledgers from the old package or your spreadsheets, load them into RealMake ERP and reconcile every figure before go-live.