Odoo ERP Implementation in Kochi

Odoo ERP implementation in Kochi for groups that have just added a second company or a second godown and found their old books cannot keep up. We explain what changes in each department and what the promoter can see from abroad.

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When to start Odoo ERP implementation in Kochi

200+ Projects Delivered

What you get

Each godown with its own live stock count
Inter-company bills entered once, not twice
Promoter abroad sees what the office sees

When to start Odoo ERP implementation in Kochi

Kochi firms in Kakkanad, Edappally or Kalamassery usually manage on Tally until a second company joins the group or a second godown opens near Vallarpadam. From that point, stock moves between godowns on paper, inter-company bills are entered twice and the promoter in the Gulf waits for a weekly sheet. The move to Odoo gives each company its own books and each godown its own stock count, all in one database. The promoter opens the same dashboard as the Kochi office, at any hour. Symake writes down which department changes come first, based on where the delays are today.

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Before and after, desk by desk in Kochi

How daily work shifts once the old books are closed

Billing desk

Before, invoices were typed from a sales sheet. Now the invoice comes from the confirmed order, with GST worked out on each line.

Accounts desk

Before, bank entries were keyed at month-end. Now statements import and most lines match open invoices and bills on their own.

Credit control

Before, overdue customers were spotted late. Now an order for a customer past their limit waits for a manager to release it.

Purchase desk

Before, approvals came by phone. Now orders above a set value wait in the approver's queue, with the decision on record.

Bill checking

Before, bills were paid on trust. Now each bill is matched to the order and to what the godown actually received.

Godown team

Before, stock lived in a register. Now each godown records receipts, deliveries and transfers, and Odoo holds one figure per location.

Sister company books

Before, two Tally files were reconciled by phone. Now one company's sale creates the other's purchase entry in the same database.

Payroll desk

Before, salaries came from a spreadsheet. Now attendance and leave flow into the payroll run, and slips are generated from it.

Promoter view

Before, figures arrived weekly by email. Now the promoter opens cash, dues and stock for each company on the Odoo app.

Approvals and dashboards for promoters abroad

Many Kochi promoters live in Dubai, Doha or Muscat and visit a few times a year. In Odoo they approve purchase orders above a set value from the mobile app, check receivables by age, and see stock value by godown without asking the office. Access rules let them see every company while branch staff see only their own. Time zones stop mattering, because the numbers are already there.

Approvals from the Odoo mobile app
Group view for the promoter only
Branch staff limited to their own data
Numbers ready before the office opens

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Moving a Kochi group off its old books

Six steps from the first visit to a settled quarter

Office visit

Our consultant spends time with billing, accounts and godown staff in your Kochi office.

Written scope

The design lists each company, godown and approval rule, and you sign it before setup.

Godown counts

Each godown is counted on the cut-off date so opening stock in Odoo is a real figure.

Malayalam sessions

Staff train in Malayalam on screens holding their own items, customers and vendors.

Go-live morning

Support staff are present when the first invoice is raised and the first transfer is made.

Quarter check

At day 90 we review close time, stock gaps and manual reconciliations with the promoter.

What changes in Kochi when the ERP goes live

Kochi groups often run the head office in Kakkanad or near Marine Drive, with branches in Thrissur, Alappuzha and Kottayam. Symake has delivered rollouts for real estate, hotels, healthcare, education, FMCG, retail, manufacturing, and distribution and logistics businesses, and the move from one company to several is a common thread in all of them. Odoo follows Kerala GST, generates e-way bills above Rs 50,000 both within Kerala and across state lines, and supports e-invoicing above Rs 5 crore turnover. Training is in Malayalam, with English available for staff who prefer it.

Each sister company with its own Kerala GSTIN

Invoice-linked e-way bills past Rs 50,000

Thrissur, Alappuzha and Kottayam as locations

Malayalam sessions held at your Kochi office

Who you deal with on a Kochi rollout

Symake has delivered 200+ projects from its Bengaluru office. For a Kochi group we name the consultant, developer and support owner in the written design, and the same three see you through go-live and the first 90 days.

✓ Consultant who visits your Kochi office

✓ Scope fixed before work begins

✓ Multi-company needs the Custom plan

✓ Malayalam trainers for every desk

✓ Mobile access for promoters abroad

✓ Named support owner after go-live

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Salesforce & Odoo Expertise

Ready for a second company or godown in Kochi

Tell us what changed in your group this year, and we will show which department needs Odoo first.

Plan the move

Frequently Asked Questions

Our Kochi group now has two companies. Should we move to Odoo now?

It is usually the right moment. Two Tally files mean inter-company entries done twice and a group view built by hand. Moving both companies into one Odoo database fixes that before a third arrives.

What can a Gulf-based promoter see without calling the office?

Cash and bank balances, receivables by age, pending approvals and stock value per godown for every company. Access rules keep this group view to the promoter and finance head, while branch staff see only their own records.

How is stock in a new godown near Vallarpadam set up?

The godown becomes a new location in Odoo. Opening stock is counted and loaded, and from then on every receipt, delivery and transfer is recorded against it, so its figure stands on its own.

Do inter-company bills between sister companies need to be entered twice?

No. Odoo can create the matching purchase entry in one company when the other raises the sale, so both books agree. This needs both companies in one database, which requires the Custom plan.

What records do we need to prepare before the cut-off date?

A clean list of customers and vendors, the item list with units and HSN codes, open invoices and bills, godown counts and the trial balance for each company. We share templates for each list.

Will staff at the Kakkanad office need much retraining?

Billing and accounts staff usually need two or three sessions in Malayalam on their own screens. Godown staff need less. We run a refresher two weeks after go-live for anyone who wants it.

Can we customize Odoo Online for our Kochi group?

Not with code. Odoo Online allows no custom modules, and Studio changes need the Custom plan. If your design needs code, we suggest Odoo.sh and explain why in the written design.

What will be different at the end of the first quarter?

The month should close sooner, godown counts should match Odoo, and the promoter should no longer wait for a weekly sheet. We review these three points with you at day 90.