FMCG ERP, Billing, Inventory and Distribution in Riyadh

FMCG ERP, Billing, Inventory and Distribution in Riyadh for brands and distributors that invoice hundreds of outlets a day. SalesMake raises VAT invoices, tracks depot stock by expiry and holds each account to its credit limit.

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Invoice-first FMCG ERP, Billing, Inventory and Distribution in Riyadh

200+ Projects Delivered

What you get

ZATCA clearance on each B2B invoice
Credit holds before an order is picked
Expiry tracked by batch in each depot

Invoice-first FMCG ERP, Billing, Inventory and Distribution in Riyadh

Riyadh is where many Saudi FMCG brands keep finance and credit control, while stock sits in depots in the Second Industrial City and moves out to bakalas in Al Olaya, Al Malqa and Al Narjis. The daily pressure is billing: every delivery needs a cleared tax invoice, and every return needs a matching credit note. SalesMake ties the invoice to the dispatch, the batch and the customer account, so finance sees stock, sales and outstanding move together. Credit holds trigger before an over-limit order leaves the depot. Consultants fly in from Bengaluru for workshops and go-live, and day-to-day support runs remotely during your working week.

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What the billing desk runs in Riyadh

Nine daily jobs that move from paper to one system

Cleared tax invoices

Each B2B invoice goes to ZATCA for clearance before it reaches the customer, with UBL XML, stamp and QR code attached.

Simplified invoices

Cash sales to small bakalas are issued as simplified invoices and reported to ZATCA within 24 hours of the sale.

Linked credit notes

Returns and price corrections raise a credit note tied to the original invoice, so the VAT reversal can be traced.

Depot stock

See quantities per depot and per batch, from a main warehouse in the Second Industrial City to a smaller hub in Al Kharj.

Expiry alerts

Batches near their expiry date are flagged early, so sales can push them through schemes rather than write them off.

Dispatch planning

Group confirmed orders by route, print the loading list and send trucks out with invoices already cleared.

Delivery results

Delivered, short and refused quantities are recorded against the invoice, so the balance reflects what arrived.

Credit limits

Set a limit and payment term for each outlet or distributor, and stop new orders when the balance or overdue days pass it.

Same-day collections

Reps record cash and cheque collections in the app, and finance sees the receipt against the open invoice that day.

One record from order to cleared invoice

In many Riyadh distribution offices, orders arrive by phone, invoices are typed into a separate tool and stock is counted on a spreadsheet at night. Each handover is a chance for a wrong price or a missing batch. SalesMake keeps it in one flow: the order books stock, the invoice clears with ZATCA, and the delivery updates the customer balance. Finance closes the month with figures it already trusts.

Orders reserve stock by batch at booking
Invoices clear before the truck leaves
Customer balances update on delivery
Month-end close without re-keying

See the flow →

Riyadh rollout, stage by stage

Six stages from data cleanup to the first cleared invoice

Price lists

We load customer groups, price lists and payment terms agreed with your sales and credit teams.

Depot setup

Each depot, bin and batch rule is defined so expiry can be tracked from the very first receipt.

Invoice tests

Invoice formats are set with their Arabic fields, then tested for clearance before any live billing.

Opening balances

Customer outstanding, stock by batch and open credit notes are loaded and checked against your books.

Workshops

Consultants fly in to Riyadh to train billing clerks, depot keepers and credit controllers in English.

Go-live

Routes move over in batches, with remote support from Bengaluru during the Saudi working week.

Billing and stock rules in Riyadh

Saudi VAT stands at 15%, and ZATCA collects it. FATOORA phase 2 brings businesses in by wave; wave 25 is for firms whose VAT-subject revenue passed SAR 187,500 in any year from 2022 to 2025, and its integration date is 1 February 2027. For a Riyadh distributor that means B2B invoices cleared in real time, simplified invoices reported within 24 hours, and UBL XML files with a cryptographic stamp and QR code. SalesMake issues each invoice and receipt with the Arabic fields ZATCA requires. Excise applies to some goods such as sweetened and energy drinks, so those items carry their own tax setup.

B2B invoices cleared by ZATCA before delivery

Bakala cash bills reported to ZATCA within a day

Arabic fields on each Riyadh tax invoice

Excise items set up apart from standard VAT lines

Built around the Riyadh billing day

SalesMake is Symake's sales and distribution system for FMCG brands and their distributors. Here the focus is the transaction desk: invoices, credit notes, stock by depot and the money owed. It also runs full double-entry accounting, so nothing is exported to a separate ledger.

✓ VAT invoices with QR codes

✓ Credit notes tied to returns

✓ Batch and expiry by depot

✓ Route-wise dispatch lists

✓ Credit holds per outlet

✓ Live outstanding by salesman

Talk to us

Built for FMCG

Bring Riyadh billing and stock into one system

Share a week of invoices and a stock report, and we will show how SalesMake would handle them.

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Frequently Asked Questions

Is our Riyadh business inside ZATCA wave 25?

Wave 25 takes in businesses whose VAT-subject revenue went above SAR 187,500 in any year from 2022 to 2025, and they must integrate by 1 February 2027. Your tax adviser confirms the wave; SalesMake is configured for clearance either way.

Can the Riyadh office see depots in Al Kharj and Qassim?

Yes. Depots outside the city sit in the same stock view as your Riyadh warehouse, with batch and expiry details, so credit and finance teams work from one set of numbers.

Will a consultant come to our Riyadh office?

Yes. Consultants travel from Bengaluru for workshops, training and go-live in Riyadh. Between those trips, support is remote and its hours overlap the Saudi working week.

How are short-dated batches handled in the depot?

SalesMake records expiry dates at receipt and flags batches as they approach expiry. Pickers are pointed to the oldest stock first, and the sales team can attach a scheme to clear slow batches.

What happens when an outlet hits its credit limit?

The rep sees a warning when booking, and the order waits for approval instead of going to the depot. Finance can release it, adjust the limit or ask for a collection first.

Can excise goods and other items share one invoice?

Yes. Each item carries its own tax setup, so a mixed invoice shows VAT on every line and treats excise goods according to the rules your accountant has set.

Are invoices printed in Arabic for Riyadh customers?

Invoices and receipts carry the Arabic fields ZATCA requires, so customers receive compliant documents. Training, screens and support remain in English for your own staff.

Does SalesMake replace our separate accounting package?

It can. SalesMake includes full double-entry accounting, so invoices, credit notes, receipts and stock movements post to the ledger directly. Some groups keep their existing ledger at first, and we discuss that during scoping.