CRM & Property Management in Jeddah

CRM & Property Management in Jeddah through RealMake gives family landlords and management firms a clear record of every tenant, lease, cheque and repair, with owner statements that each family member can understand.

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CRM & Property Management in Jeddah for family portfolios

200+ Real Estate Teams

What you get

Income split by each family member's share
Al Rawdah blocks and Obhur villas in one list
Arrears and open jobs visible to the manager

CRM & Property Management in Jeddah for family portfolios

Many Jeddah buildings are owned by families rather than funds. A block in Al Rawdah might belong to three siblings, while a cousin manages apartments in Al Hamra and a set of villas near Obhur. Rent comes in by cheque and transfer, repairs are booked by phone, and shares are worked out by hand at the end of the year. RealMake keeps each unit, lease and payment in one place and splits income by ownership share. Managers along the Corniche can see arrears, open jobs and contracts due for renewal without calling three people first. Symake runs the project from Bengaluru and sends consultants to Jeddah for workshops.

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Tools for Jeddah landlords and managers

Everything after the lease is signed, in one place

Shared ownership

Set ownership shares per building so rent, costs and net income are divided correctly for each family member.

Tenant history

See past contracts, payment behavior, complaints and notes for every tenant before you agree a renewal.

Contract builder

Create leases from templates with rent, deposit, term and the Ejar reference, then attach the signed copy.

Payment tracking

Cheques, transfers and cash receipts are matched to instalments, so the balance per unit is always current.

Repair requests

Log a leak or an AC fault, assign a technician, record parts and labor, and close the job with photos.

Notice letters

Generate renewal offers, rent change notices and reminders from templates, with the date each was sent.

Deposit ledger

Track security deposits taken at move-in and the deductions agreed at move-out, unit by unit.

Vacancy follow-up

Enquiries for empty flats are logged by source and assigned to an agent until a contract is signed.

Manager dashboard

Occupancy, overdue rent and open repair jobs are summed up by building on one screen each morning.

Owner statements a whole family can read

Disputes in family portfolios often start with a missing number. RealMake builds every owner statement from posted entries: rent received, deposits held, repair bills and management fees. Each family member sees their share of every building they hold. The statement can be exported or shared by email, and the figures match the bank because both come from the same ledger. Managers spend less time explaining totals and more time on tenants.

Ownership shares set once per building
Repair bills shown with their job record
Statements exported or sent by email
Figures tied to the bank reconciliation

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From paper files to RealMake in Jeddah

A clear path from paper files to a working system

Ownership map

We record who owns which building and in what share before any tenant data is loaded.

Lease import

Current contracts, Ejar references and cheque lists are checked and brought into RealMake.

Templates

Lease, notice and statement templates are set up with your wording and branding.

Jeddah training

Consultants train managers and accountants in Jeddah over a few focused sessions.

Go-live

The first rent cycle runs in RealMake with a consultant on hand to answer questions.

Ongoing help

Remote support from Bengaluru covers questions and changes during your working week.

Leasing and owner care in Jeddah

Leasing in Jeddah follows the national rules. The Real Estate General Authority oversees the sector, residential and commercial leases are registered on Ejar, and anyone marketing units for an owner needs a FAL licence. RealMake keeps the Ejar number and its dates on each contract and flags any lease that has none. Where a lease or service fee is subject to VAT at 15%, invoices include the Arabic fields that ZATCA requires. Firms in FATOORA wave 25, set by VAT-subject revenue above SAR 187,500 in any year from 2022 to 2025, must integrate by 1 February 2027, and RealMake is set up with that date in view.

Missing Ejar references flagged on the lease list

FAL number recorded for managing agents

15% VAT shown where it applies to a lease

Invoices built with ZATCA's Arabic fields

Why Jeddah owners choose RealMake

Family portfolios need clarity more than complexity. RealMake gives each owner a straight answer about their units, and Symake brings experience from 200+ projects to the setup.

✓ Ownership shares per building

✓ Ejar references on every lease

✓ Cheque and transfer matching

✓ Repair jobs with cost and photos

✓ Renewal and notice templates

✓ Owner statements by email

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Give every Jeddah owner a clear statement

Tell us how many buildings and owners you manage, and we will map them in a short session.

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Frequently Asked Questions

Can RealMake split rent between family members who co-own a Jeddah building?

Yes. Ownership shares are set per building, and each owner statement shows that member's portion of rent, costs and fees. Changes to shares can be dated so past periods stay correct.

We manage apartments in Al Hamra and villas near Obhur. Can both use one setup?

Yes. Each building or compound has its own unit types, lease templates and charges, while reporting rolls up across the whole portfolio.

Who handles training for our Jeddah staff?

Symake consultants fly in from Bengaluru to run workshops in Jeddah. After go-live, support is remote, in English, during hours that overlap your working week.

Can tenants report repairs by WhatsApp?

Requests that arrive by WhatsApp, phone or email can be logged as maintenance jobs, assigned to a technician and tracked until they are closed.

What happens to security deposits at move-out?

The deposit ledger shows the amount held. At move-out you record agreed deductions against the inspection notes, and the refund is posted against the tenant account.

Does RealMake record Ejar registration?

Each lease holds the Ejar reference and dates. A filter shows contracts with no reference so staff can complete registration before renewal or audit.

Can we keep our current lease wording?

Yes. Your existing contract wording is loaded into templates. Fields such as rent, term and unit fill in from the lease record.

How are bounced cheques handled?

When a cheque is marked as returned, the instalment reopens, the tenant balance updates, and a follow-up task is created for the collections officer.